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Category: Influence

Being the Sane Center with Bill Connors

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Below is an auto-generated transcription of my conversation with Bill Connors. Because this is auto-generated there are likely some grammatical errors but it is still a useful tool to search text within this podcast episode.

Feel free to join our Chamber Chat Champions Facebook Group to discuss this episode and to share your own experiences and tips with other Chamber Champions.

Introduction

Brandon Burton 0:00
This is the Chamber Chat Podcast, the show dedicated to chamber professionals to spark ideas and to get actionable tips and strategies to better serve your members and community.

Now your host, he is ready for Summer. He’s my dad, Brandon Burton.

Hello Chamber Champions. Welcome to the Chamber Chat Podcast. I’m your host, Brandon Burton. And it’s my goal here on the podcast to introduce you to people and ideas to better help you serve your Chamber members and your community.

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Brandon Burton 1:01
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Guest Introduction

Our guest for this episode is Bill Connors. Bill has been the president and CEO of the Boise Metro Chamber of Commerce since June of 2009. Prior to coming to Idaho Bill had broad national experience in the travel, aviation and convention industries. He was executive director of the world’s largest business travel organization, the Global Business Travel Association, from 2002 to 2009. Prior to that post, he was a senior executive for the American Society of Travel Agents and the travel Institute. President George W. Bush appointed bill to two key aviation panels in Washington DC. The Aviation Security Advisory Committee and the FAA is next gen air transportation system Council. Bill served on the National Board of Directors for the convention Industry Council, the travel business roundtable and the travel Institute. He designed and authored the national travel agency proficiency exam or tip test used throughout North America today. He was a key adviser on Marriott Hotels sales specialist program and the certified travel counselor associate designations. He has been on the Board of Governors for the Alexandria Virginia Convention and Visitor’s Bureau and a member of the GBT A’s sports travel Council. He is a longtime member of the meeting professionals International and the American society of Association Executives. As the national spokesman on travel industry issues he has been featured in or on ABC World News Tonight, CNN CNBC, the USA Today, The New York Times, the LA Times and the Wall Street Journal. He’s frequently testified before the United States Congress on travel industry issues locally. Bill was appointed by Vice Chairman of the Boise airport commission in 2013. He also participates on the Boise chambers travel industry board. He serves on the board of Boise Convention Visitors Bureau, the Pacific Northwest chapter of ASEA and is a member of sky international Boise. He is a member of the US Chamber of Commerce Committee of 100 and has served on the board of ACC. In 2018. He was elected to the board of the United States Travel Association in 2020, he was appointed by the Idaho Senate to the Idaho intrastate Air Service Committee. He was named CEO of influence by the Idaho business review. And the chamber has been named one of the top 10 places to work in Idaho for four years by the same publication. He’s a graduate of St. Lawrence University and holds four master’s degrees. Bill I’m excited to have you with me today here on chamber tap podcast. If you would take a moment to say hello to all the Chamber Champions that are listening and go ahead and share something interesting about yourself so we can continue to get to know you a little bit better.

Bill Connors 4:50
Sure. Well, thank you, Brandon. It’s a it’s an honor and a pleasure to be with you and I appreciate what you do for the chamber industry by getting the word out there Something interesting that doesn’t show up and that very long resume you just read. I’m kind of a minor league baseball Kook baseball cook in general, but I’ve been to all the major league stadiums and and I’m up to 225 Minor League ballparks across the country. And whilst it’s a odd and somewhat obsessive hobby, it has taken me to places I normally wouldn’t go. And every city has got something interesting going on. I mean, normally I wouldn’t plan necessarily a trip to go to Fargo, North Dakota. Yeah. But I wanted to go see the ballpark in Fargo and you discover Fargo is kind of a cool little town. And they’ve got a cool little downtown going on there. And as a chamber guy as a Metro Chamber guy, now, my hobby, I can almost claim as research because I, I check out cities and see what some are doing well and what some are not doing so well. And you know, a lot of cities have the same issues that we have. And it’s so it’s a fun hobby, but it’s also sort of increased my portfolio of knowledge about metro areas across the country. So it’s, it’s been fun, and my wife puts up with it. She’s been to quite a few herself, but she’s happy to let me go and I let her go out some rural trips. And that’s it all works.

Brandon Burton 6:30
Yeah. Now you beat me to it as far as learning about those communities to where those ballparks are because there’s a lot of research that goes on there. And, and I’m sure you can explain that to your accountant. You know, it’s recently

Bill Connors 6:46
I haven’t been successful in that particular. No, write it up.

Brandon Burton 6:53
That’s good. That is a good good pastime, and a lot of fun. I personally like those minor league ballparks, and you see a lot of personality. And I’ll say as you as you travel around and see that so you

Bill Connors 7:07
see families and like I say you get to know the composition of a city, even a place like Las Vegas, where you go to the minor league park and you actually see people you don’t see on the strip, you see families, the people who work in Las Vegas, and it’s, you know, it gives you a whole different picture of every city USA.

Brandon Burton 7:27
That’s right. Well, before we get into our topic today, I’d like to have you give a little bit of background about your chamber, about the Boise Metro Chamber. Just give us an idea of size budget staff just to give some perspective before we jumped into our discussion today.

About the Boise Metro Chamber

Bill Connors 7:46
Sure. Well, the Boise Metro Chamber is almost 150 years old. We are older than the state of Idaho, we predate statehood. So we’ve been around for quite a while. I’ve got about 2000 separate business members. And they represent about 250,000 employees, and like a lot of Metro chambers and got big fortune 500 companies and I’ve got the little sandwich shop down the road. Size wise as far as staff goes. There’s about 14 members of the chamber staff. We also have were consolidated chamber. We also have the Convention Visitors Bureau with us. And we also have the economic development regional economic development agency with us. So total, we’ve got about 2829 staff here.

Brandon Burton 8:41
All right. Well, that does help give some perspective especially, you know, being more regional and having the Economic Development and Tourism and everything under that umbrella as well. It’s a unique characteristic and some definite advantages that come with that and being able to leverage some of those different things. But for our topic for discussion today, we settled on the the topic of being the same senator, which I’m looking forward to getting into this discussion with you, especially with what today’s political climate looks like. I think this is a very timely topic to discuss. So we’ll we’ll get into that as soon as we get back from this quick break.

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Topic-Being the Sane Center

All right, Bill, we’re back. So as I mentioned before the break, we’re focusing our discussion about chambers being the same center. And we hear that saying quite often throughout chamber world. But I think in practice, it can become very difficult when you especially when you have very polarizing points of view on either side. And you guys have introduced a program there your chamber where you can kind of address this head on? Why don’t you take a few minutes and tell us about that program and kind of how that’s developed.

Bill Connors 12:19
Sure, we, during the pandemic, you know, when a lot of things were getting pretty dicey politically, not just here, but everywhere, you know, mask mandate versus not mask mandate, people just generally becoming nasty to each other about things. And you would think at a moment in time like that the country would unify itself a little bit, but we didn’t see that. So one of our members, who is a former state legislator, who now runs an association called the association of Idaho cities, talked to us and said, you know, we need to do something to try to create some civility, not just at the statehouse, but you know, within our own lives. So we started a series, a web series called In Search of civility, whereby we had, we invited people from both parties talked about one particular issue, and let the Republican have their five minutes of here’s what I think let the Democrat have, here’s what I think. And maybe have a more conservative Republican, here’s what I think and a more liberal democrat, here’s what I think. And just let him sort of go at it. And by the end of each one of these broadcasts, we, we have moderators that would sort of bring people to the center and say, you know, there are things you can agree on around this issue. What are those things? And like you said, how do we get to that sane center? Because that’s where I think most Americans are. It’s just the far ends of the political spectrum seem to have the loudest voices right now. So it was our attempt to give voice more to the Seine center, that messy middle, if you will, and it was highly successful. We had, we didn’t have any problems getting people to sponsor that we, we have tons of listeners every week. And again, when you’re talking about touchy issues, everybody wants to tune in and hear what’s going on.

Brandon Burton 14:38
That’s why news channels do so well. Right? Is it they’re polarized? So they do it for the negative emotions, where you guys have the polarizing for a positive purpose, which Yeah, that would sell sponsorships.

Bill Connors 14:50
Absolutely. And again, I think what it did is at least bring some legislators who were warring against each other to the table too. At least talk about why they feel the way they feel. And, and learn a little about them as human beings. That’s the other sad thing both I saw in Washington and my time there. And in any state capitol is, it’s become so polarized, people don’t talk to each other anyway, they don’t go out and have lunch together anymore. And if you, if you know people’s families, and you know who they are, you’re less likely to get nasty behind the scenes. And again, this was our small little attempt to, again, try to carve out some sanity in some of these touchy discussions. And again, it was very, very popular, and we’re going to keep doing it.

Brandon Burton 15:44
And I think that’s so key for chambers, especially in today’s world, with social media and everything, you can watch news channels and, and jump on one side of the boat, you know, left or right. And then you follow a group on Facebook, that’s like minded. And even if you don’t follow the group, those algorithms are going to put that more of what you agree with in front of you. And it makes everybody that sees things sees the world differently than you to be wrong. And it’s not a matter of right or wrong necessarily as it’s different perspective. And as that happens, it separates people to where you’re not talking to one another about the real issues, because you’re only talking to others that are like minded, and that causes even more of that division. I’m curious what some of these topics were, if you can just, you know, name off some of these topics that you guys covered in this in search of civility series.

Bill Connors 16:43
Sure. A lot of it around the COVID mandates. You know, we we were fairly open state. But some on the far right, felt we weren’t open enough and requiring masks and the whole nine yards. And pushing against that. And others, of course, we’re on the other side of it. And like you said that our whole purpose was to try to try to have Fox News meet, see us NBC, on our little program. And that’s what it provided, it provided me here’s my rationale for why I think this way. And we tackled all sorts of issues that pop up in our legislature, just like I think it’ll pop up in your Texas Legislature. You know, there’s there’s gun control issues, they’re just issues of every kind, particularly social issues that get people wound up. But again, I think the pandemic probably pitted more people against how are you going to regulate health? You know, we have discussions around who’s got the authority, our health districts, or the governor or the legislature? And, and who, who really, are the authorities? Or do we trust the doctors and the healthcare industry? That’s, you know, to me, the experts? Or do we listen to the extremes on both sides? So, so yeah, lots and lots of different issues. But again, the point is, let’s hear both sides, try to get people to at least know who the other person is. And get them talking. And I gotta admit, and I don’t think it has much to do with us. But this legislative session was much tamer than the last one than last years. And I can’t say that we can take credit for that. But if we move the needle even a little bit, that’s a good thing.

Brandon Burton 18:57
I was gonna ask what sort of outcomes you saw from that? Hopefully, that was an outcome from this. But maybe before I asked that question, Was this on YouTube or what? What platform did you use to facilitate the show this series? Yeah,

Bill Connors 19:13
it was on all of our social networks, YouTube, Facebook, the whole nine yards. We used a service called stream yard. And yeah, like I said, the viewership was was pretty significant. And again, while we were a lot of chambers are kind of shut down in terms of doing events. We created a lot of online kind of programming. Not just this programming, which, again, we’re pretty proud of but but hundreds of programs about how to utilize the federal resources that are coming in. We didn’t want to be one of these places that just posted the federal regulations on here’s how to apply for a PPP loan. We have experts get on Zoom calls and explain, here’s how you can get your application to the top of a bank’s inbox. You know, Pratt going through practically and explaining how to how to fill things out. Because again, if you’re just posting regs, who’s, who’s got the expertise to read through that stuff. So again, using using zoom and using social media, we took full advantage of that during the last couple of years. But I’m happy to say we’re, we’re doing events again, and we will have one up for 600 people next week. So

Brandon Burton 20:36
we’re back in business. That’s great. Yeah, I mean, it’s a brave thing when you go into the world of social media and put this type of content out there, because it’s open up to, you know, comments and criticism and sharing and do whatever else that that goes on there. Did you have to do any sorts of controls or moderation? Or how did you approach that?

Bill Connors 20:58
Yeah, we we had a pretty tech savvy moderator. And if you were able to read everything in the chat, you wouldn’t be in a pretty sight some of it. And we were able to edit out some of the bad stuff. But again, that our purpose isn’t to highlight the extremes, it’s to highlight that, how do we get to the middle ground? So while I didn’t think we were censoring anything, we also didn’t want the conversations to break down into ugly feud. So that wasn’t the purpose of the thing.

Brandon Burton 21:35
So you can take the most ugliest comments, and they can be one of your next guests. You know, you just pit him against somebody on the opposite side. And

Bill Connors 21:43
well, yeah, we did a little bit of that. Yeah. Yeah.

Brandon Burton 21:47
It’s just It’s a never ending supply of content. That’s true. So is this, uh, are you guys continuing the insert disability program? Or is that something that was more focused during the COVID times, or

Bill Connors 22:02
we’re gonna continue, we’re gonna continue it. And as a matter of fact, we’re giving one of our highest awards to, to this gal I mentioned earlier, a former legislator who came up with this idea. And we’re giving her a big award on Tuesday, just to highlight the that particular program. So we’ll keep it keep it going.

Brandon Burton 22:24
That’s great. I know, there’s a former a co worker that I’ve talked with a lot, and we see things very differently politically. But things never get ugly between us when we talk because we’re able to be civil about it, we’re able to recognize you’d have your view of the world, I have my view, and there is a lot more that overlaps than what doesn’t overlap, and to be able to help bring up that common ground, and really just elevate society in general. And unfortunately, these social media companies and new major news outlets, they’ve got so much control over our attention, that it just steals our attention away to tell this negative. So the more positive discussions, positive unity that we can provide is so important in chambers are that place to be that same center and and they say that that’s how, you know if you’re being successful, right? Is it the far right, thanks, you’re too liberal on the far left thinks you’re way too conservative, then you’re doing a good job.

Bill Connors 23:30
Yeah. Well, no matter where you stand on an issue, you’re gonna lose a couple people on either side. Sometimes that’s hard for me to fathom, but that’s the nature of the business.

Brandon Burton 23:43
Yeah. So had any of the discussions or outcomes from these discussions? Help project anything as far as advocacy goes from your your efforts there?

Bill Connors 23:56
Well, yeah, like I said, the this legislative legislative session was a lot tamer, we had a lot of what we called crazy bills that appeared. And most of those were shut down by our Senate, which is a little more rational. And we were able to stop some of the really crazy stuff. You know, that we had a and it not all of it was about the pandemic. I mean, there. Like I said, touchy issues when it’s critical race theory being taught in the universities, that kind of thing. We killed a lot of those crazy bills. And again, I can’t We can’t take credit for our little, our little program. But the discussions at the legislature this year actually produced some bipartisan agreements and some good things for business, which of course is what we’re all about. We got both I used to agree on a personal income tax cut, and a business tax cut, and at the same time increased our education spending to record levels this year, because we had a pretty nice surplus going into this. So yeah, I think I think in general, good things happen when you can get people talking to each other. And as you’ve been talking about, just keep stressing the the majority of Idahoans, the majority of Americans are somewhere in that middle, or not way out on the fringes, even though the fringes might be the loudest. Most of us are in the middle. And that’s where you get stuff done. And we got stuff done this year.

Brandon Burton 25:48
That’s great. And then the trick is, tends to be the fringes show up to vote. So how do you get that that segment of the population that doesn’t show up to vote or to share their opinion to voice or to share their voice? How do you get them engaged?

Bill Connors 26:06
Yeah, and that’s part of what we do, too. We do candidate forums, we do a lot of voter education kinds of things. But you’re right, there’s a, you know, it’s almost shameful. If you look at the percentage of voters in the primary elections, which, here in Idaho, become particularly important. Whoever wins the Republican primary in many areas of the state becomes the candidate. And very few, you know, I think it’s 17 18% of the people who are eligible to vote in primaries. But this is a big one this year for us. And I think we’re going to have our governor has a primary challenge. Our lieutenant governor has a primary challenge. Our State School Superintendent has a primary challenge, our Secretary of State has a primary challenge, our Attorney General has a primary challenge. So when those big statewide offices show up, we make a point of, hey, this is one of the most important elections we’ll have in a decade. So at least as far as Idaho is concerned. So get out there and vote on May 17, which is our primary day.

Brandon Burton 27:21
Yeah. So we currently as we’re talking right now, we have a school bond election going on in our area, and, and we’re in a small community in North Texas, just outside of Dallas, and our areas just been exploding with new growth. And a lot of people from out of state moving here. And we have a very small school district, and there’s a big need to accommodate, you know, all the classrooms are already full. So this bond has been proposed. And it’s a thing, it’s a $380 million bond, I mean, something, it’s a big amount of money. And my wife happens to work for the school district. So some of the early numbers, they could send me you don’t get all the data. But when there, as of about three days ago, there had been 500 votes cast in total. Those 500 votes are dictating $380 million worth of bonds, and then only about 80% of those votes for people that have no affiliation with the school district. So they don’t work for the school. They don’t have kids in the school, they don’t have. And it’s like, I don’t know what you do to get people engaged to vote for what matters show up, because it matters either way, you know, on a bond issue a state, you know, elections, you know, Senate’s governor’s national elections, that all matters, and to get them to see, you know, especially the things and your community level, this is going to affect property taxes, like you need to voice your opinion, you need to go cast your votes. So

Bill Connors 29:03
well, you guys in Texas are going through what we’re going through, and that is, you know, 1000s and 1000s of people moving in a lot from California. We have on the average in 75 people a day moving into the Boise Metro. The majority of those are from California, the rest are from Seattle, the Bay Area. La and you’re right i mean it’s we have to rebuild our infrastructure to to accommodate all these things, whether it’s schools, roads, transit, you name it. And you know, the natives get restless. Let’s face it, but you know, it’s part of the Our job is chambers to let people know that, hey, growth is not necessarily a bad thing. Yes, your property tax free will probably look a little different. But so does the value of your home all of a sudden, you have some way health equity that you didn’t have, you know, five years ago. And I know that’s hard to tell somebody who’s living on a fixed income. But that’s one of the issues, by the way that, you know, we I really think we’ve got to rethink how we fund public education. You know, I hear a lot of it depends on property tax. But our legislature also, more than half our budget goes to public education. And I just think we have to rethink how we fund it. And one of the things we did this year and and it was one of those bipartisan agreements, was offer every school district in the state of Idaho, offer all the teachers to go on the state’s MediCal benefit plan, which is much more robust, robust than some of the local districts can afford. And really was a boon to local school districts in terms of affordability, because it benefit packages are one of the biggest cost centers for, for any school district, and with the state, stepping in to really lower rates significantly, and then 1000s of dollars to every single teachers benefit package. And that was a bill that everybody agreed on, on both sides. For the very issue that you’re talking about, you know, eventually, what you’re looking at is, hey, maybe we don’t have to go out for a bond, if we can successfully funded schools in a creative way.

Brandon Burton 31:36
Right? Yeah, that’s a great point. But I wanted to to ask you, if you might have a tip or action item that you’d like to share for Chamber Champions listening to help take their chamber up to the next level?

Action Item/Tip for Chamber Champions

Bill Connors 31:53
Well, I don’t think it’ll be any surprise to anybody who your listeners, I think we as chambers, are going to have to, at least in the next five to 10 years really focused on workforce issues. This, you know, shortage of workers is everywhere, in every industry, and it’s going to be a problem for us. And so, you know, talent, retention, talent, attraction, those are going to be key issues. For us. That’s, again, why we’ve invested a lot of resource into some of our young professional programs, because I think, if you’ve got a good effective young professional program, that is a talent retention tool, if you get people engaged, they’re less likely to move from your community to another one. And we have one of the largest young professional programs out there. So I think that’s something that’s got to be on all of our radars. And then here, like I said, we’re fairly unique, there’s only a handful of chambers that have all three entities under one roof, the Economic Development Group, the Convention Visitors Bureau, which we merged in with us a few years ago. And I’ll tell you, it’s, it’s, it’s good for to two big reasons. One, the efficiency you get toward from for the community, you don’t need three sets of accountants and three sets of receptionists and three buildings, and three, you know, we think we give this community a lot more bang for the buck by consolidating. But what I see is more important, is the synergy between the three groups where in a lot of cities, those three groups are separate. They’re all competing for the same resources, and oftentimes are competing with each other. And here, the strategic nature of getting all three of them to work together give a classic example if I if we got time. Yeah. So my economic development guy who’s right down the hall, comes to me a couple years ago says, Hey, we’re getting a lot of inquiries about data centers coming to Idaho. And I said, why? Well, because Idaho has got plenty of water. We’ve got affordable electricity, and we don’t have natural disasters, and that’s what they are looking for. And I said, why aren’t we getting them? Then? He says, Well, what we don’t have that 17 other states do have is a tax exemption on equipment. And these things are very equipment dependent. So the chamber guy and our advocacy group goes to the legislature gets a bill passed to get a tax exemption on equipment. Then I walked down the hall to my Convention and Visitor’s Bureau gal and say, see if you can get the National Association of data center managers convention to come to Boise, who better than to have five of those people walking around town. And sure enough, this year, we just got announced MIT from Facebook, they’re gonna build a huge data centers. But that’s, that’s three other organizations all working together to help get something done. We’re in. Whereas I think in a lot of places, those organizations sort of compete not only for resource, but you know, trying to claim victory for one thing. But we’re all in the same business, we’re promoting our particular city or state. So, you know, my advice, and I know a lot of people don’t like to hear this, but work as closely as you can with your economic development guys and your year’s Convention and Visitor’s Bureau people.

Brandon Burton 35:39
I think that’s a great tip, if you are able to get a lot more leverage and a lot more bang for your buck, as you’re saying, by being able to combine those resources as much as possible. So I like asking everyone this question, as we look to the future of chambers of commerce, how do you see the future of chambers and their purpose going forward?

Future of Chambers

Bill Connors 36:01
Yeah, I think we’re always going to be in the role of convener. And, you know, if we ever lose that, then I think we’re in trouble. A lot of what we you and I just talked about bringing people to the middle. That’s the only way you get things done. And I think, chambers have always got to play that role going forward. And like I said, the other thing is, we really got to think harder about talent, and how, how we’re going to fill all these jobs in the future. And think about, you know, does everybody need a bachelor’s degree? Or can you win, you got people out there who go get their CDL license and can make $100,000 a year driving a truck? Maybe we are rethink about, you know, where, where we put our educational resources, our higher educational resources. So, again, I think the Chamber’s roles will always be to be to be effective. We’ll be as conveners bringing people to the middle and getting stuff done.

Brandon Burton 37:10
I love it. So I wanted to give you a chance bill to share any contact information for any listeners who might want to reach out and connect with you. And also if they wanted to check out your In Search of civility program, where can they find that as well? Yep.

Connect with Bill Connors

Bill Connors 37:26
Our websites boisechamber.org. And my email is bconnors@boisechamber.org. Yeah, happy to talk to anybody and I, what I what I do love about this business. And as you said at the head of the program, I’m pretty active in ACCE and the US Chamber and I’ve gotten to know my counterparts all over the country. And we’re very good at stealing each other’s ideas. And that’s, that’s always a good

Brandon Burton 38:02
thing. That’s right. And I’ll get this contact information in our show notes for this episode. But Bill, this has been a great discussion. I’m glad to have had you on the podcast. And I appreciate you sharing this example of of establishing yourself as that same center and the place where all chambers really need to be residing. So thank you for that.

Bill Connors 38:26
Well, thank you very much, Brandon, and thanks for what you do for chambers all across the country.

Brandon Burton 38:31
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What Makes a Chamber Board Successful?

What Makes a Chamber Board Successful?

Have you had any formal training on how to develop a strong, diverse, effective chamber board?  My guess is that most chamber executives who are reading this blog post have not been trained on board development.  Many find themselves in the chamber industry by happy accident.  What makes a chamber board effective anyway?  While I am by no means an expert on board development or management, I will share what I have learned from experienced chamber professionals and non-profit board experts.

When it occurred to me how many chamber leaders find their career in chamber work by accident, it prompted me to do a survey to ask chamber leaders about their experience working with boards before starting with the chamber.  The results were interesting.  Only 27% of chamber leaders surveyed had worked with a board previous to entering the chamber world.  37% had no experience working with a board at all while another 37% had served on a nonprofit board.  I think we could all agree how the perspective changes from serving on a board to being on the other side as the chamber executive.

Survey results about board experience.

To start, it may be helpful to understand what an effective board is.  I would argue that an effective board is one that will engage in meaningful discussion which leads to action.  These outcomes of these actions should support the mission of your organization and further build your community.

Chamber Board Selection

As I recently attended the MAKO (Missouri, Arkansas, Kansas, Oklahoma) Chamber Conference, Dave Adkission was one of the speakers.  Of the many topics that he covered in his talk, he spent some time talking about the unique qualities of a Chamber leader.  He shared how you are often the only person in your city or town who does what you do.  You may have colleagues in neighboring towns but you are typically the only Chamber Director/President/CEO in your community.

Dave also talked about how as a Chamber Executive you have a new boss each year, of course referencing your board chair.  With this understanding, it is not very common in the workplace to have a say about who your next boss will be.  However, in the chamber world, you can be intentional about building your board of directors with people who share a similar vision for your community.

When it comes to board selection, you may be tempted to look to those business leaders who can be a strong source of revenue.  You probably want people on your board who are well connected.  Oftentimes the people who make up a chamber board are some of the most influential business people in your community.  This can lend more credibility and influence to your organization as a result.

On the flip side, by having your board filled with high level business leaders, there is a good chance that their time and resources will be stretched thin.  They are probably serving on other boards in your community.  They are most likely being asked for money from other organizations.  They will likely notice that they are being asked to participate on various boards because they are well connected and have access to money which can change their perception of your organization.

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You want to be very intentional about recruiting for board service as you build relationships with other leaders in your community.  Be mindful of what mindsets and skillsets are missing or underrepresented on your current board.  Have discussions with some of these leaders who you think would be a good addition to your board to plant the seed or idea in their mind about the value or perspective they can provide.

Developing Board Diversity

In the past, at least in the United States, most chamber boards were composed of older, white males.  As demographics change, as social justice and awareness are more front of mind, it is important that chamber boards reflect the makeup of the community which they serve.

With chambers having a sharper focus on diversity, equity, and inclusion, we are starting to see more of this shift in board seats.  As there are more women owned businesses, having the voice and perspective of women on your board is important.  As you develop your chamber board, notice if your community tends to have a younger demographic, you may want to recruit board members who represent your younger business owners.  Your community may have a larger makeup of hispanic, African-American, Asian, or Pacific Islanders.  This should be reflected on your board.  

As a chamber leader, you are expected to know your community and to have a pulse on what is important to them.  Should you focus on having more veterans on your board or people from the LGBTQ+ community?  Although the development of your chamber board should be very intentional, you should be careful not to recruit board members simply because the check a box. Each board member should bring specific skillsets to make your board whole.

It is important as you recruit new board members to work towards filling seats with the people who can help move your community forward and not just who has the money and influence.  Ultimately your chamber should carry the influence in your community that you are looking for.  You should be leading the way in showing what is important to building a stronger community and why each segment of your population is vital to this vision.

A while back, I had Matt Morrow on the Chamber Chat Podcast.  Matt is the President and CEO of the Springfield Area Chamber in Missouri.  Matt talked about the lessons he learned from a book titled “The Wisdom of Crowds”.  The main takeaway message was that more often than not, a diverse crowd of people can, together, come up with the most correct answer to problems than any one person or any one demographic can on their own.  This is because the diversity brings different perspectives which help point to the most correct answers.

Setting Clear Expectations

Communication and expectations are key to a functional board.  It may be tempting to complain about an underperforming board member.  You might get frustrated when the ball gets dropped on certain action items that come out of a board meeting.  Are certain members always late to your board meetings or not engaged?  These board members may not clearly understand what is expected of them and how important their role really is.

From their perspective, they may be complaining to themselves, a spouse, another board member or a co-worker about how unorganized and unproductive the chamber board meetings are.  They may not have clearly expressed what their expectations were from you as a chamber leader.

Either way, if the dysfunction is coming from the chamber side or from the board side, this will quickly result in a disengaged board.  Have open and honest communication about expectations.  Be intentional with the onboarding process for new board members so they clearly understand the importance of their role.  While in your board meetings, try to spend the bulk of your time in discussion about things that really matter for your community.  You will likely have some of the most influential leaders of your community in the same room so don’t waste their time.  Find out how your board members prefer their communications.  Do they want detailed drafts for each meeting or a simple outline? By defining expectations up front will save you a lot of frustration later.

Along with clear expectations, always be mindful of your board member’s time.  These are often busy people who live by a schedule.  Be as concise, yet thorough with communications and meetings to keep up the level of engagement.  As soon as you notice any disengagement, have an open conversation to assess the load your board member is carrying and encourage adjustments with assignments as needed.

Board Unity

It is not abnormal to have very strong personalities among a group of business and community leaders.  This is not a bad thing at all.  Oftentimes, these strong personalities are what land these individuals in the positions of influence where they currently reside.  However, some personalities can be like oil and water as they repel each other.

Be intentional about creating opportunities for board members to break down barriers and to get past personalities.  This could be done by providing opportunities for these individuals to serve directly with each other and to learn from each other’s experiences and skillset.  This is often facilitated through board retreats and training.  

If you can build buffer time around your board meetings to allow for your board members to socialize for a few minutes before or after board meetings, you will see more ideas generated once they are outside of the formal setting of a meeting.  A good signal of board unity is when you see several board members linger after a meeting to continue discussion ideas or even just getting to know each other better.

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Continue Your Chamber Board Development

As I stated at the beginning of this post, I am not an expert on nonprofit or chamber board development.  However, I have learned a lot as I have worked with chambers over the past 15+ years and as I have been interviewing chamber leaders on Chamber Chat Podcast for over 3 years now.  

One of the best people I have interviewed on the podcast about this topic is Hardy Smith, author of “Stop the Nonprofit Board Blame Game”.  I would encourage every chamber executive to read this book.  You will learn key insights about managing your board that you have never thought of.  

Book cover-Stop the nonprofit board blame game.

I would also encourage you to continue learning from others, whether that is through conferences, regional chamber meetings, listening to podcasts, reading blogs, or by reaching out to others directly who you admire and feel like you can learn from.

Chamber service and board development is a continual iteration as our tools become more refined and as the world continues to evolve.  


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Why Chambers Need a Strong Digital Presence

In today’s world, everyone has a smartphone with them at all times.  Thanks to social media and text messaging, we all look to our tiny screens to pass time.  If your chamber has not been fully immersed in creating a strong digital presence, then you are missing a huge segment of your community.

Mobile is Everywhere

Next time you are out in public, take a look at the people around you.  Look at your own behaviors with your smartphone.  Most of society are consumers of digital content.  For some this comes in the form of social media platforms like Facebook or Instagram.  For the younger generation the trend is currently TikTok and YouTube.  Podcasting is the digital platform for audio content that people can consume while doing many other tasks at the same time.  The gateway to almost everything digital today is done through a mobile app.

I have yet to come across a chamber in the last five years that doesn’t at least have a Facebook page.  Most will also have a website.  I would suggest that these are the most basic digital platforms to utilize and they also have the lowest barrier to entry.  I once heard a quote that said “the lower the barrier, the greater the competition”.  There is a lot more ‘noise’ at the lower barrier of entry levels.  The Facebook page and website are important digital marketing tools.  I believe tools are designed to leverage your efforts.

Leverage Print Media

For example, printed publications are still very popular in the chamber world.  They are great producers of non-dues revenue and can often have a digital counterpart.  The digital side of your printed publications should be amplified on your website and social media to further spread the distribution of your publications.

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I would also encourage your members who advertise in your printed publications to leverage their advertising using digital.  They can do this by sharing a picture of their ad in your chamber directory on their social media pages and tag your chamber in the post.  You can take it a step further by encouraging them to use a specific hashtag to further promote the publication.

Repurpose Other Chamber Content

The same is true with other chamber content.  Your website and social media pages should be used to amplify your message.  Your digital presence will be much stronger as you identify ways to broadcast your traditional/analog efforts.

If you have a podcast, post each episode to your social pages.  Tag any guests in the social media posts as well as their company.  Your website could have a dedicated section that points to your past podcast episodes with show notes and links to relevant content and sponsorship partners.

If you have a YouTube channel, the same practice can be applied.  YouTube will also allow you to have ‘in video links’ to other relevant content you have on YouTube.  You can embed certain videos on your website and share your videos on your social media networks.

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Blogs

As you get caught up in the digital craze, don’t forget the importance of the written word.  That is by the way how you are consuming this content right now.  Blog posts for longer form messaging can still be highly effective and could be a source of non-dues revenue with sponsorships.  You can share your blog posts on social media. 

I recently worked on a project with a homeowners association.  This was a monthly magazine that was mailed to the homeowners.  With a younger demographic moving into the community and in an effort to gain more advertising revenue we decided to leverage digital.  We decided to repurpose the articles that were already in the printed magazine as individual blog posts.  This allowed us to insert additional advertising content and it allowed the HOA to reach a new, younger audience. 

Content Frequency

However you choose to approach your creation and distribution of digital content, it is critical to have a plan.  Creating a frequency for digital content will help you stay on track.  Oftentimes you can repurpose content in multiple ways.  I would encourage you to create a content calendar to plot out how you are putting out content in a strategic way.  Izzy West spoke about this in a past podcast episode.

As you create your content calendar, see where you can spread some of your content creation.  Maybe staff members could be responsible for different platforms or types of content.  You may be able to utilize a board member, ambassador, or another volunteer.  One unique way of creating content is to use your members.  Holly Allen talked about this in my interview with her as she talked about how her chamber was marketing the thought leadership of their members.  Essentially, their members became the experts on certain topics that their chamber then shared on their different platforms.

Summary

I will share a personal thought.  As you plan deliberate content, consider the platform.  For example, people tend to turn to Facebook to tune out, not to tune in to a message from the chamber.  However, a platform like podcasting and YouTube have active subscribers who tune into and subscribe to hear from people and organizations like you.  I would not rely solely on Facebook and a website as your digital footprint.

The bottom line is that if you are not actively thinking about a strong digital presence, you will inevitably miss out on opportunities.  We are living in a digital first world now where people turn to their phones for answers, information, and entertainment.  How is your chamber interacting with people on their tiny screens?


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Relevant & Personalized Communication with Sara Ray

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Below is an auto-generated transcription of my conversation with Sara Ray. Because this is auto-generated there are likely some grammatical errors but it is still a useful tool to search text within this podcast episode.

Feel free to join our Chamber Chat Champions Facebook Group to discuss this episode and to share your own experiences and tips with other Chamber Champions.

Introduction

Brandon Burton  0:00 

This is the Chamber Chat Podcast, the show dedicated to chamber professionals to spark ideas and to get actionable tips and strategies to better serve your members and community.

Voiceover Talent  0:14 

And now, your host…He encourages chambers to collect quality data so they can better segment their lists.

He’s my dad Brandon Burton.

Brandon Burton  0:23 

Hello, Chamber Champions. Welcome to Chamber Chat Podcast. I’m your host Brandon Burton, where it is my goal to introduce you to people and ideas to better help you serve your Chamber members and your community.

Our title sponsor is Holman Brothers Membership Sales Solutions. Let’s hear from Kris Johnson, President and CEO of the Association of Washington Business in Washington State to learn how Holman Brothers has provided value for him.

Kris Johnson 0:50

Well, Doug and Bill at the Holman Brothers have been a key ally in growth for my professional career working at three different chambers, a local chamber, a regional chamber and now a statewide chamber. And they’ve been the ideal solution, whether it’s a comprehensive training program, whether it’s working on individual sales growth, quarterly check ins with the team, the ability to grow members has meaning more assets for the organization, more assets means we can do more things to serve our members. They’ve really been the perfect solution for us, a trusted resource partner and a growth partner for us all along the way. So hats off to Doug and Bill for their great success. They’ll be a great partner for you as they are for us.

Brandon Burton 1:31
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Guest Introduction

Our guest for this episode is Sara Ray. Sara became the president and CEO of the Douglas County Chamber in April 2018. Sara has more than 15 years of chamber corporate and nonprofit leadership experience including UPS Yancey bros as Strayer University, the Cultural Arts Council of Douglas, and four positions at the Douglas County Chamber. Sara serves on the Regional Business coalition executive committee is Vice Chair for the WellStar Douglas hospital regional board, and as a founding partner in Elevate Douglas economic partnership, a public private partnership created in 2021. She also serves on the board of the Georgia Association of Chamber of Commerce executives Georgia Academy of economic development, Cobb and Douglas public health steering committee and founding member of keep Douglas County beautiful. Sara received her Georgia certified chamber executive designation in 2021, making her one of only 22 in the history of the organization. She is a graduate of the US Chamber institutes of organizational management in 2015, the US Chamber business leads fellowship Regional Leadership Institute, Georgia forward young game changer, leadership Douglas and is it active in these alumni associations. In 2019, Sara was named by Georgia Secretary of State as outstanding Georgia citizen. She was also named as the West Georgia livings 40 under 40 in 2019, and a top 10 Young Professional in Douglas in 2015 and 2017. Her service to the community does not go unnoticed. She was recognized as Volunteer of the Year for the Georgia Ovarian Cancer Alliance in 2010 and 2012 Spirit Award by the city of Douglasville, Sara received her bachelor’s from the University of North Carolina Wilmington. When she isn’t working to support businesses and Douglas in the metro Atlanta region. Sara spends her time traveling and being outdoors with their children, Anna and Avery. Sarah, I’m excited to have you with me today on Chamber Chat Podcast, we will take a moment to say hello to all the Chamber Champions and share something interesting about yourself so we can get to know you a little bit better.

Sara Ray  3:53 

Yeah, well, thank you for having me today. I have thought long and hard about this question. But I think something interesting about me is while I was born and raised in Georgia, my parents are both from overseas. So I’m a first generation American. And my dad is from England and my mom is from South Africa. So a lot of times when people meet me they see you know, cute little you know, southern girl and they don’t realize you know that my summers were spent in Africa and in the wild so so it’s it’s people always kind of that’s kind of throws them off.

Brandon Burton  4:31 

So you get together with your family to get a variety of accents going on.

Sara Ray  4:34 

Yes, yes. My mom always joke that like when I was in preschool, I came home and the first time I said y’all, she just cried because I had a British accent until I went to school because that was all I ever heard. So

Brandon Burton  4:48 

yeah, it’s funny. I can just see that British accent you know, saying Yo she’s like, where did my baby go? Well tell us about the Douglas County Chamber just to give us some perspective, maybe size budget staff, that sort of thing

About the Douglas County Chamber

Sara Ray  5:06 

before we get us. Yes. So our chamber is 77 years old. We have about 650 members that are investors in our organization. And we are located in west, west, just west of Atlanta, we’re about 20 miles west. So we are considered the Metro Atlanta region, but still kind of close enough. We always say, you know, close enough to the city to be able to catch a baseball game with our, you know, world champion, Atlanta Braves. But also, we still have plenty of green space and amenities where we can explore and enjoy the outdoors. So yes, so our team we are, we have and we have an interesting kind of space, we are in the process of integrating staff with our economic development organization elevate Douglas, so we share staff, but our full team is about 12 Strong between both organizations. But as far as chamber employees, we have about eight, so I think it was there anything I missed?

Brandon Burton  6:02 

No, I think that that pretty much covers it. And so it sounds like you’ve said that before. Yeah. how close you are to Atlanta. And notice you you mentioned Braves and the Falcons but that that’s okay.

Sara Ray  6:17 

We got we got UGA we’ve been

Brandon Burton  6:20 

you gotta get your highlights, right. Yeah.

Sara Ray  6:22 

Falcons fan. I know. I still have like, you know, wounds from five ish years ago. But yeah, yeah. Yeah. We’ll definitely talk about the Braves all day long.

Brandon Burton  6:32 

That’s right. That’s right. So as we get into our topic for discussion, today, we’re gonna focus our conversation around creating relevant and personalized communication, which I think is going to be something relevant for listeners as we try to figure out the best ways to communicate with not only our members but people in the community and really, you know, be in that that voice for business community. So I’m excited to get into this discussion with you as soon as we get back from this quick break.

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Topic-Relevant & Personalized Communication

All right, Sara, we’re back. As I mentioned before the break, we’re talking about communication, creating relevant and personalized communication. I’d love to hear what you guys are doing there at the Douglas County Chamber to do this. Yeah, you know, what, what spurred the thought for this to be the focus of our discussion.

Sara Ray  9:36 

Yeah, so I think it’s probably best to start up I’m gonna say the beginning. You know, I’ve been at the chamber as, as you mentioned, for just around 12 years and took over SEO about four years ago. So I felt like I’ve seen a lot of different things and you know, experience different trends and marketing and communications. That was actually the role I started out in being at the chamber so then seeing it grow and evolve. But I would say the beginning of our journey to where we’re at now and how we have moved into a space of having more customized personal communications was like a lot of people during the pandemic. So, you know, as a, an organization that was primarily in person with our events, that leaned into that space we were very accustomed to, like, I would assume a lot of chambers are is casting a net at, you know, at all your businesses, you know, the more people the merrier in a room, you know, that that equated to a successful event. And that was very, very true with myself in spaces, but also with my team. So when we had to go into an environment where we couldn’t do face to face, or, you know, we were just trying to still cast that net, but not being able to have those one on one conversations, we knew we had to do something different. So I remember specifically, we had brought back, and it was probably like late 2021 of our after hours events, it was outside, you know, open air. And I remember, in our, in our after hours, events typically have about 75 to 125 people, this one, there were about 27 or 28 people, and my team was coming up to me, this is a failure, this is not great. This is you know, we’ve lost our you know, our our mojo, this is awful. And I just remember being like, you guys are missing the big picture, look around the room and see what is happening, I said people are able to not come into a space where they don’t know anybody, you know, or they feel uncomfortable or overwhelmed, because of the number of people that are there. I said, people are able to come in and have a conversation, they aren’t worried about working the room. And and you know, getting as many business cards out as, as they can, they’re able to sit and have actual conversations. And I was a perfect example of that. I mean, as, as our viewers probably know, chamber execs you’re out work in the room, making sure that everybody feels welcome and included. And I remember sitting down with one of our youth leadership students, high school junior, and having like a 10 minute conversation on their career path and their trajectory, and all of these different you know, like just actually getting to know them. And, and that was a conversation I had with my team. And I was I was like you guys are missing the big picture, like people are having more authentic intentional interactions with one another. And that fosters a relationship and a depth of depth to a relationship that we can’t touch. Like we can’t, we can’t touch that in an email or communication, not the way we’re set up right now. So we ended up working with an organization to do again. So we kind of looked at, we started shifting some our events, instead of being a catch all for everyone. And during the business after hours, we had targeted industries that we were networking with, we had, you know, different themes. So we started a minority business group, we started a women in business group. So we started out with our events, but then what we realized quickly was, how are we getting the information out to everyone in a way that they can, that it that it resonates with them, and that they find value in that. So we went through the process of doing a marketing communications analysis and looked at all of the different things that we were doing email, social website, how we were how people were getting the information, and that was members, and it was non members. So we were polling and surveying our business community at large. And one of the things that kind of came back to all of it was that people don’t like getting the emails that are that are sent to the droves, you know, email was definitely their number one choice for how they wanted to be communicated with and this is in my community could look different. But even with the way that you interact with people on social media, like it’s great that we were posting, you know, we had a content calendar, and we were posting something on wherever, every other day, and we had a process behind that. But people wanted the engagement, they wanted to see themselves they wanted, you know, they wanted to know the stories about people so so we’ve gone through the process of customizing how we communicate with our businesses looking at we’ve created like a preference center. So you know, what Brandon might want contact information on it might be leadership and events and I might want information on policy and economic development. So we’ve created a you know, an infrastructure in our in our communications and how we do our events, that it’s customized and catered to the individuals just so that’s kind of the high level, how we got there. So

Brandon Burton  14:30 

I love this. I just in fact, it was a week or two ago, I actually wrote and shared out a blog post about this very thing. Well, when you’re talking about these mixers, it was about that very thing. It’s like you know, so many people show up at a mixer. They’re new to the chamber, right? They show up, got a pocket full of business cards, or they’re gonna get their drink and they stand there totally awkward. Yeah, they don’t know anybody. And then you know, 10 minutes later they leave because Yeah, nothing happens that they’re super uncomfortable and That’s one of the huge value propositions, you know, for joining the chambers and networking. Yeah. Well, if it doesn’t resonate for them, they have a bad experience at first time, how likely are they to come back. So being able to have these personalized, you know, relevant events for them to attend, and really make sure that they resonate with not only the topic, but the other people that are there. So it makes sense to communicate with them.

Sara Ray  15:24 

Yeah. And it’s not just about like getting them to the event, it’s the before and after to like, we’ve incorporated pieces into the process where, when they register, it’s, Hey, thanks for registering. And it’s all automated through chambermaster. You know, and it just says, Thanks for registering before you get here, check out our speakers, and we have links to the bios, and then two days before they get an email that’s like, you know, get excited, these are things that we’re going to have here, if we have kind of upcoming announcements or things you need to know before you get there. And then on the backside, we have follow up emails that are thanks for joining, here’s the pictures, here’s the links to whomever was speaking, you know, share your experience, and we put in there literally a copy and paste of post this on so on your LinkedIn, and they just have to drop it in there. So it gives them a good way to engage with us outside of just the event. And we you know, we’ll put in there register for our next event. So it’s all about creating, we call it an engagement pathway. So it’s all about creating that it’s not ever a start to finish. It’s always the what’s next behind things. So

Brandon Burton  16:27 

so how do you go about in your, in your database to segment your lists? You’d mentioned you know, what their interests are I, the way I’ve envisioned it is you have a conversation of sorts, and in some of these, you probably have to guess if they’ve been a member forever, and maybe they’re not super high, you need to make some guesses. But as you onboard a new member to be able to have a discussion of what’s your expectation from the chain? What are you joining for? Is that how you guys go about it? Or what does that look like to be able to Yes,

Sara Ray  16:59 

I’m going to call I’m going to call it bite sized pieces, I’m getting an email about like this long, you know, like, four pages long, is very inundating and overwhelming for someone. So we’ve actually shifted to I would call it like a drip campaign. So when they get their first email, it’s, you know, Hey, welcome to the chamber, we’re so excited to have you, here’s your login, be on the lookout, we have this next thing coming up, your next email will be about XYZ and then the next email that they get is, hey, we want to learn more about you. Right, so talk to us about the things that interested you in joining the chamber. And we capture some of that through our member application. But then it’s getting more into the space of what did they as the primary contact one, the next email is, hey, tell us about your team, let’s make sure and add in anybody that you have that as a part of your team that we need to include in our conversations, because, again, Sara raise preferences, and Julia in my office, it might be different. And the things that they find value in as a member would be different. So we’ve shifted instead of it just being this one dump of information into small videos and and kind of little snippets, that cycle out, I would say at least once a week for the first month, and then we kind of lag it out a little bit. But that way, it gives them the information kind of on a consistent basis without overwhelming them. Because that was another thing people don’t want to read through, like I said, five pages of information. So we’ve we’ve just shifted to that kind of little bite sized piece of information. And then there’s some other things, we mail them some stuff too. So they’re getting that attention, we send we have somebody that does a phone call. So we have a whole process in place. But yeah, identifying their specific needs and interests, we do that some through the main contact through when they apply. But then it’s part of the process. And we just capture that through our CRM. And then we actually connect it into the campaign system that we use for email marketing. So and then you can go into if we’re getting super granular, like the tags and segments within your email marketing system. So then you can go through and kind of pick and choose and say, hey, I want to send this piece of information to people who are tagged that they like information about women in leadership, or it could be about policy. So we kind of lean on those different tools to to segment it out, because there is information you want everybody to get and know about your big signature event or your upcoming event or training that you have. But then some of the information, you know, might not be relevant to you know, a solopreneur that’s never that doesn’t need to hire anybody doesn’t necessarily need to have all the information on how to post a job on our on our job site. So yeah, it’s just trying to try to funnel down and fine tune that information to where it’s what they find this value in. And then you can track it all on the back end through analytics and see again, and we drive almost all of our activity, I would say all of it to our website so that we can track the analytics and know where people are going, what information that they’re actually likely looking at and learning from.

Brandon Burton  19:54 

I love that and I think this is going to be one of those episodes that people go back and listen to or at least You know those last few minutes? Like, okay, take notes, and how did you do this step to the next day? So, simple question, what, what email platform do you guys use?

Sara Ray  20:11 

Yes. So, we have tried a few, we use Constant Contact for a long, long time. I know as chamber people, we get it for free, which is great, but I and I mean, contact is wonderful. But there are other paid platforms that can give you more. So we actually investigated using Campaign Monitor, but then ended up going with MailChimp. So it integrates with chambermaster, which is our CRM that we use. So and has a lot of capabilities and even the visibility, the open rates are better with MailChimp than some of the others just because they don’t automatically pop into your junk folder and things like that. So we have some great partners that we work with, that are investors with the chamber that helped us kind of work through all that process, it wasn’t, you know, I don’t have a crystal ball. And I will say to that doesn’t mean what works for us will work for everyone. And Constant Contact has does have some great tools that are associated with it, if you’re on a little bit of a tighter budget, but that was we ended up moving forward with MailChimp was what we ended up going with.

Brandon Burton  21:11 

So and I wanted to highlight that just so listeners when they talk about when they hear you talk about segmenting tags, and all these things like, Well, my software doesn’t do that, or where do you find that? So it’s within MailChimp that you’re doing those things. Yeah. So I love the way that you go about with that kind of introductory email, you know, here’s some things to look forward to. And then the follow up as to, you know, what kind of things are of interest to you? Where do you do you see, as people, you know, have a longer time with the chamber with their membership or investment where they learn about new offerings that the Chamber has and to be able to add that to their interest. So they’re getting those those pieces of information? How do you add that in along their membership journey,

Sara Ray  21:59 

oh, you’re gonna laugh at this one, we have a nickname for how we do that in my office. So um, you know, we’ve used MailChimp for a lot of our you know, we use that for our I would say standard, we do a top five email that goes out on Mondays, you know, we have social that we post we did videos, those kind of things. If we are in a space, and we want again, because a lot of people just see chamber emails, and they’re like, Oh, I’m just gonna keep clicking through. So what we learned, and I honestly don’t remember how we got into the space. My team calls them, Hey, friend emails. And it’s literally me, emailing our entire database through chambermaster. And I write them just like it’s coming from, I mean, it is coming from me, but I read it just like I’m emailing you directly. And the tone and the language behind it is just as if I was writing to any, you know, any of my businesses that are members. And it’s, Hey, how are you very generic entry. Hey, there, and it’s, you know, I always try and make some kind of interesting subject line, like, got a second or one quick thing for you. And then I go into, hey, hope you’re doing great. Getting ready for the weekend, or whatever, you know, whatever, just some kind of little intro, but like, I just wanted to make sure, I don’t know if you saw the emails, but I want to make sure you knew about XYZ event or training or whatever that we’re doing. That’s coming up, I think it might be great for you. You know, we’d love to hear your thoughts on that. And we’d love to see, see your face at it. If it was an event or whatever. If there’s anything that you need from me, you know, I’m always here, have a great day. And I literally, that’s basically what are our response rate? And people like people have no idea? Well, some of them start picking up on it, they have no idea that it’s sent to 1000s of people. So I get responses from people. They’re like, Oh, my gosh, it’s been so long since we talked hope you’re doing well, thanks for checking on me, you know, so we call it Hey, friend emails in my office. And that’s a great way because then we’re able to go back. And if I get an email from someone, like I said, that I haven’t heard from in a long time or haven’t seen an event, and they’re responding to an event that we’re talking about, you know, going to our cap the state capitol, then I know that that’s piqued their interest in some space, if they’re choosing to respond to me, Hey, I hope I can make it please keep sending me the this this way, you know, would love to have this in a virtual format like we get we I get honestly I get better open rates on those than any other email platform that I do. And again, nobody knows what I mean. A few again, a few now know the secret, but for the most part, but that’s the bottom comes in. I have to be so let my team is there. There’ll be like, can you send a hey, for an email? I was like, I’ve already sent one this week. Like we’ve got to limit or they lose their hour. But yeah, so yeah, so Hey, friend, emails work really well. I actually had one of our state our congressional senators offices call me she’s like, I need to set up a meeting with you. She goes are those emails like really to everyone? Or is it just to me, because she said she forwards them out to her team every time and it’s like This is how we need to communicate with our business, you know, with our constituents, and it started as a random thing, but that’s kind of our, our secret sauce that you know, we have our templated emails. But if we need to pull a friend one out, then it works almost every time.

Brandon Burton  25:16 

And I imagine that those Hey, friend emails are also going to help with your open rates and deliverability of the emails going out through MailChimp to see that those are getting delivered and opened and responded to, they’re gonna deliver more of those inboxes. Exactly. That’s, that’s awesome. But then, so you’re taking those manually those responses and saying this members interested in this and then updating their profile

Sara Ray  25:39 

that, yeah, I have somebody on my team that I’ll just forward them to. And it’s also a great way to make sure we have bad emails that are coming through or bounces or changes in role, you know, because there’s lovely member info updates that we all try and send are only so successful before we have to get on the phone. So this is a good kind of consistent way to kind of work through that process. Yeah.

Brandon Burton  25:59 

So one of the other things he had mentioned, I want to make sure that I understood it, right. It sounds like one of those follow up emails and member first joins is saying who else in your organization would be interested in XYZ. So you’re, you’re getting other contact information for each business, but then also able to further the segmentation to that person’s over HR versus, you know, over, you know, the CEO, as the company, they’re going to be, you have different interests, so you’re able to touch them on different levels at the same

Sara Ray  26:31 

business. And I was trying to add something, we always add some language like, if this isn’t for you, please feel free to share with share it with somebody, you know, and make sure a lot of people and I know that you’ve heard this before, but they think that they’re the only person that’s a member of their chamber. I’ve had several conversations with our school district. I’m like, every teacher, every educator is a member of the chamber. So you know, like, use that leverage that leverage that bandwidth. Oh, yeah.

Brandon Burton  26:57 

Yeah, no, I think that’s key. Yeah. They think whoever was the one that signed up to chat. Yeah, right. Yeah. Oh, crazy. Yeah. Or just the owner. But yeah, it can. And obviously, every chamber is a little different. But most chambers that I’m aware of is opened it. Yeah, buddy within their business. So good point. I think this topic is so important. I’ve mentioned this a few times. And I think it’s worth mentioning again, just with the topic is my background is in chamber publishing says I would go out and meet with different Chamber members. And they find out that I’m not actually with the chamber, but they open up to me. Yeah. It’s like, I’m a bartender, and they just start telling me, you know, this is this last experience, this last event was awesome. Or I get way too many emails from the chamber. You know, I’ll ask them, Did

Sara Ray  27:46 

you get to see my, like, little chamber therapist?

Brandon Burton  27:48 

Exactly. They’re like, I get so many emails from the chamber. I probably got it. But you know, yeah, I deleted or I just opened it moved on. So yeah, being able to segment make it highly personable, I think it’s so important. And that’s, that’s the age we’re in today. Anyway, I mean, if you’re just doing a blanket email, there’s, there’s a purpose for it, you know, at times, but if that’s your only communications, a blanket email, you’re missing the boat, and you’re missing opportunities to connect with members. So yeah,

Sara Ray  28:17 

and our ultimate goal is to, for people to have value in what we do, right? Like the end game is for someone to say that they got what they were looking for out of their membership. And if you have simple tools in place to be able to pinpoint that so a year in you can say, Hey, you said you wanted information on policy, or you wanted us to go to bat for you, as the voice of business in our community, you can go back on that and say, You, this was what you you know, this is what you said you find value in here. Here is how we took that, like, let’s talk about that. So being heard is so important for businesses.

Brandon Burton  28:52 

How do you use the information that you get? I’m calling it segmenting, just for maybe lack of a better term? How do you use that information to create content or plan future events? Do you ever look into it to weigh that into what you’re doing?

Sara Ray  29:08 

Oh, absolutely. Yes. I mean, so think of Okay, so we’ve had events, okay. Our breakfast series is a great example. So we used to have a, you know, you know, just a networking breakfast. It was just putting people in a room together. And that was it. Like there was no agenda. I mean, we will get up give door prizes, you know, that normal kind of, Hey, everyone, thanks for coming. And we shifted that and based off of feedback from people saying, you know, what are you doing for minority owned businesses? Why can we have women’s programming we’ve done you know, we did surveys and focus groups talked with our board, of course, and then we’re able to create those events and then solicit feedback on Did you like this, what did you think? And then just continue to craft our programming to meet the needs of our members? You know, we’re a member driven organization as all chambers should be, and so meeting the needs of what our business is our and that looks very different than two years ago, it looks very different than 10 years ago. So just continuing, you know, I am, I am always a proponent of new and different, and sometimes I think exhausts my team. But at the same time, the things that were relevant, you know, three or four years ago are very different. Now, we were never in a space where we thought we’d be relying on Zoom to do, you know, a majority of our work for six or eight months, so. So I think just being open minded and nimble listening to your members, and then and then being okay with adapting and changing, you don’t have to go and completely rebrand your whole organization, you can do it in small spaces, do a beta test of something, try it out, see if people like it, get their feedback. And then you can look at expanding that. So we do a lot in that space of trying things with small groups of people before we pull it into a larger space.

Brandon Burton  30:49 

Yeah. And I think as you gather that information on what their expectations are, as they join the chamber, you’re able to then speak their language. And then when it comes time to renew memberships, it’s very hard for them to say, you know, the Chamber didn’t do anything for me, I didn’t see any value out of the chair, if you’re sending them those direct communications and talking to them in exactly what they’re looking for. So yeah, I hope everyone’s taking notes. Yeah, and

Sara Ray  31:15 

I think you one more thing, because you asked me about like sharing information, articles and things that you’re what we’ve what we do is we do a lot of alcohol, like inbound marketing. So sharing resources, I’ve always been a firm believer, we don’t have to be the doer of all things, or the creator of all things. So we have a huge focus on building partnerships with other organizations. So we have a great partnership with the Georgia Hispanic Chamber of Commerce, right? We have, I’m going to call it a language barrier with dealing with our Hispanic business community, they are successful at that. So why would we sit and recreate the wheel in bringing that into the mix. So we have a lot of content that we gather from our members, subject matter experts, we partner with our colleges and universities, you know, they’ve great economists that work at colleges and universities, why not lean on them to do our economic development reports and things of that nature. So I think that that’s very important. Even with trainings and professional development opportunities for businesses, you don’t have to create things. It’s it’s even thought more highly of if you partner with others, so we have gone that direction. Our new our new tagline is where partnerships and businesses thrive, because that’s the environment that we try to create. So it’s a lot easier to than trying to recreate the wheel on things.

Brandon Burton  32:27 

That’s right. I love that. So as we start to wrap up here, I wanted to ask you what might be one tip or action item for chamber champion listening that they could do at their chamber to help take them up to the next level?

Action Item/Tip for Chamber Champions

Sara Ray  32:40 

Yes, um, so I would say, and this is a super simple Hey, friend, email that basically anybody can send out is send an email out, I did this, I tried to do it about once a year. But send out an email to your membership and from from your executive, or whomever you deem that you think would have the baby could even be your board chair, and ask them how you what, you know, kind of three questions What what are you getting from us that you love? What are some things that you need from us? And what can we do differently? You know, and just get that feedback from them. It doesn’t have to be this highly calculated survey. And again, if you go with that personal approach of how can I best support you? I guarantee I remember the first time I did, I got like, 300 emails back and I was inundated, but took the time to respond. And because it was coming from me, it wasn’t again, this, it doesn’t have to be this robust, well thought out process, just zap out an email, ask them how they’re doing how you can best support is there anything I can do to support your business? And you’ll be amazed at the results that you get, it’s super simple, but I promise you, like people find value in that kind of thing.

Brandon Burton  33:47 

Absolutely. lets them be heard. Yeah, yes, that’s awesome. Then you

Sara Ray  33:51 

can just make a list. And then you know, and you have your marching orders for the things that you can look at adapting and changing. So yeah, and listen and listen to them. And share that information back with your members is also important. Don’t just take it all and keep it in a dropbox folder somewhere, share out with people what, what, you know what your membership is saying. So,

Brandon Burton  34:09 

for sure. So as we look to the future, how do you see the future chambers and their purpose going forward?

Future of Chambers

Sara Ray  34:18 

Oh, um, you know, I’m sure you’ve chatted with my buddy Casey Steinbacher. Before. She is a great friend of mine. And, you know, she preaches a lot about going from being relevant to being essential. And I think that and I have others that have kind of lived in that space. And I feel like that’s the environment. The things that we have done in the past, as far as chambers go, you know, think 30 years ago, chambers used to be the place that did parades and you know, they might have done ribbon cuttings every now and then. And now we have chambers that are moving the needle in Washington DC advocating on behalf of businesses and helping businesses stay afloat, you know, during the pandemic. So I think I think where I see it going is just continuing to move into that space of being essential. And that looks different for every community. And for every business. You know, during the pandemic, I had a business that was it, they it’s like a kind of like a farm of like a petting zoo farm. And she needed to feed the alpacas on her farm. And the only way she raised revenue to do that was by having visitors and she couldn’t. So helping her figure out what was essential to her helped her us be essential to her. Does that make sense? So. So I think that where we’re headed is into a space of, I mean, it sounds silly, but it’s a space of humanity, it’s listening to people, it’s talking to them. It’s providing a space where they can have those open, honest, intentional conversations, whether that’s about diversity, or whether that’s about you know, growing a company, I think it’s just giving people that personalized attention, where they feel that there is not another option than to be a part of the chamber. I think that that’s kind of the direction that we’re headed in. And that looks different for every business, and it looks different for every community. Yeah, it’s been open to that, too, is important.

Brandon Burton  36:07 

I love that you brought up Casey, and in her book, you know, relevant to essential. And if anybody hasn’t read it, it’s a it’s an e book. So look it up on Amazon. terrific book, but I mean, she talks about being relevant to your members becoming essential to your community, which really changes perspective, as you read through the book and read, you know, see the ideas that she shares in there. Yeah, changes perspective. So thank you for that. What would be the best way for a listener to reach out and connect with you if they have any questions about, you know, how you’re doing things their communication wise, or they couldn’t keep up with what’s the best way to reach out,

Connect with Sara Ray

Sara Ray  36:48 

I get excited, and I talk fast. So I would say the easiest way is on LinkedIn. And it’s just my LinkedIn profile, you can search at Sara Ray. You can also get to us through our very snazzy new chamber website. It’s DouglasCountyGeorgia.com. Or I’m happy to share my information with you. It’s ray@douglascountygeorgia.com is my email where you can look you can look me up anywhere.

Brandon Burton  37:14 

That’s right. And we’ll get all your contact information in the show notes for this episode, which will be at ChamberChatPodcast.com/episode166. But Sarah, thank you so much for joining me today and talking to all the Chamber Champions about this great work that you’re doing and really moving your your chamber forward with your communication channels, and really being more essential to the businesses in your community. I appreciate that.

Sara Ray  37:40 

Absolutely. Thank you for having me.

Brandon Burton  37:43 

Brandon Burton  33:56 
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Advocate as the Voice of Business

You Have Seen One Chamber

As the old saying goes “if you have seen one chamber, you have seen one chamber.”  I understand that every community has different needs. They are different sizes and have different problems. They also have different things that make them uniquely great.  I often wonder about the confusion of business owners who belong to multiple chambers.  

Hypothetically, a business could be a member of a larger, more robust chamber that has multiple events each week and several ways to educate and market their business members.  This same business (maybe a secondary location) could also be a member of a more rural chamber who has a totally different vibe.  Both chambers are doing what they feel is best for their community. However, this hypothetical chamber member is having a very different experience with each of these organizations.

Common Member Experience

One way that every chamber could offer a similar experience for each of their members is through advocacy.  Many chambers claim to be the voice of business for their community but what does that mean?  Do their members know what that means for their business?

Some chambers tend to shy away from jumping into the advocacy arena for fear of offending people. They may worry about losing funding from a city contract or a large sponsor. Some worry about losing members because of the chambers stance on a topic.  

Advocacy Creates the Voice of Business

If chambers could agree to represent the voice of business in their communities by promoting pro-business candidates and policies, then their members would better understand the value that they get from their chamber.  They would understand why the chamber is branded as the voice of business.

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During election season, I have seen chambers invite local candidates to be interviewed on the chamber’s podcast.  This provides a platform for residents to hear the ideas each candidate offers up, especially as it relates to business in their community.  (If you are interested in starting a podcast for your chamber, see my free resources at chamberchatpodcast.com/pivot.)

I really like the idea of chambers in the same region banding together to support certain causes.  This way as you advocate at your county or state levels, you can leverage the numbers of businesses who feel a certain way about proposed legislation that would impact their business.  You can do this type of advocacy on your own, but a regional effort carries a much larger impact.  This could even be taken to a national level as you bring chambers together across your state, province, or territory.

Advocacy Examples

I recently did a podcast interview with Marc Cohen, Chief of Staff at the Greater Rochester Chamber in New York.  Marc offered up a great tip that may serve you well with your advocacy efforts.  He suggested rather than trying to meet with the elected official, it is very effective to connect with a member of their staff instead.  It is often easier to get a meeting with one of the staff members than it is to sit down with the elected official.  If you can successfully create a relationship with the staff member, then you can create a great advocate on the inside.

When I visited with Roy William, and Brad Hicks on Chamber Chat Podcast, they both mentioned the great value of their chambers having political action committees.  Setting up a P.A.C. requires more commitment and legal help but it can also become another source of revenue for your organization.

Here is a list of some ideas of ways to incorporate advocacy at your chamber.  You may be doing some of these things already, and this list is not exhaustive by any means.

  • Learn about proposed legislation, taxes, regulations, or expiring regulations.
  • Talk to your business community/take polls about the expected impact of these proposals.
  • Look up who all of your local, county, and state elected officials are and start introducing yourself and your chamber to these leaders and explain who you represent.  Write them each an email of encouragement and optimism of working together with them to represent their constituents in your community.
  • Coordinate letter writing and phone campaigns to show support or displeasure for certain proposals.
  • Organize or join a group on a regional or state level with other chambers to leverage your numbers.
  • Interview candidates in a forum to share their views to inform voters.
  • Endorse pro-business candidates and policies.
  • Consider creating or supporting a political action committee.

Summary

Your chamber does not need to set up a P.A.C. to make an impact advocating for the businesses in your community. But you should be doing something to make the voice of business heard in your area.  I would encourage you to not let fear deter you from standing up for what is right for your business owners, their employees, and their families.  Hold public forums, conduct interviews on your chamber’s podcast, YouTube, or Facebook page.  Conduct polls to get real feedback from your business community.  All of this will allow you to collect the information you need to help pro-business policies and candidates thrive in your community.

Directories, magazines, maps, and digital…
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How to Increase the Quality of Your Networking Events

People at a networking event.

Estimated reading time: 7 minutes

Typical Chamber Networking

Chambers of Commerce have promoted networking opportunities as a key selling proposition to prospective members for decades.  Many businesses are sold on the idea of networking events creating leads which will sustain their business.

What typically happens, and you can ask your members, is everyone comes for the happy hour drinks, and they bring their business cards, and they are super uncomfortable.  They might stay for a little while with the hopes that the evening will take a turn for the better but ultimately end up leaving early.  Oftentimes, they feel as if they were a target for other networkers to try to sell them the whole time.  I know this is the case because I hear it from Chamber members everywhere I go.  These members are so uncomfortable and disappointed with their lack of real connections made from these networking events that they stop attending all together.  Once this happens, then one of the big outward facing benefits that your Chamber provides is no longer of value to these types of members.

As I meet with member businesses as I sell advertising for Chamber publications, I often joke that I feel like a bartender…everyone is very open to share their experiences with me (good or bad) about their Chamber.  These discussions are very insightful and they have no idea that I host an industry wide podcast or that I write this blog, but their honesty is very revealing.

Directories, magazines, maps, and digital…
Consider Community Matters, Inc. for your next chamber publication.

Your Impact is Much Greater than Networking

Before I go any deeper into increasing the quality of your networking events, I want to make mention that I am a big believer in the positive work that Chambers do to strengthen and develop their communities.  I believe that networking is often done because this offering is the easiest to explain to a business owner the value that the Chamber can provide for their business.  It is a starting point!  

If you can create a high quality first experience for your members, then it will be much easier for them to understand your greater mission.  You will be much more successful at having your members catch your Chamber’s vision and join in with your cause.

Has your Chamber participated in leadership trips?  Think of the connectivity that is created with group travel.  You want to try to stimulate these connections among your members too.

So, how do you create a great first experience with networking for your members?

It Starts with an Invitation

I recently read a book by Jon Levy called “You’re Invited: The Art and Science of Creating Influence”.  In the book, Jon explains that for years he has hosted very exclusive dinner events.  He invites people from all walks of life, who have never met each other to his home.  His guests only use their first names as they converse with each other.  They also prepare the meal, eat, and wash the dishes together.  At the end of the evening as these groups of individuals have created and shared a meal with each other, and shared laughs and stories, they then go around the room and share their last name and who they are.  

You're Invited Book

Jon has had olympic athletes, scientists, authors, garbage collectors, doctors, celebrities, coaches, influencers, and some of the biggest names in society as guests of his dinner parties.  Once the true identities are shared, shock fills the room as the other guests learn who they have been sharing their evening and experiences with.

Jon has created an alumni group of all of his past dinner guests and he still brings them together and has built a rather large following with one invitation and one dinner party at a time.

Marjorie Hinkley shared a great thought “There isn’t a person you wouldn’t love if you could read their whole story.”  I think this quote resonates well with the idea of truely getting to know a person before casting judgments or trying to sell them your products or services.

Marjorie Hinckley quote

Imagine Your Networking Event

I believe that Chamber networking events could be done much better with more intentionality.  I will share a thought of how this might look…

  • You could start by identifying a segment of your membership to focus on for a specific event.  This could be those who are connected to the real estate industry, or hospitality, or tourism, or retail.  
  • You look through your membership list and find some options for activities that this segment of members could participate in together.  For example, painting at a board and brush member business or being taught by a chef at a local restaurant how to cook the perfect steak.  You can and should get very creative with the event ideas. 
  • Set some rules for the event to make it more into a game.  It may seem counterintuitive, but one rule might be that you are not allowed to talk about your business for the first 30 minutes or hour.  This will create some tension but it will also allow for the attendees to fully engage without the fear of becoming a target.
  • Create and send out physical invitations that create a little bit of mystery which will insight curiosity.
  • Assuming that the event goes well, you could solicit feedback and suggestions from your guests for future events for guests from other segments of your membership.
  • You could take this to another level by capturing some of these positive outcomes and testimonials that come as a result of your event to show how creative your Chamber is.  This will show how much you really do care about being a convener of leaders and influencers in your community.
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Consider Diversity in your Segmentations

As you look forward to future events, I would encourage you to think out of the box when it comes to the segments of your membership.  With diversity, equity, and inclusion being top of mind for so many, it would do your Chamber well to purposely think about who is not being represented.  Most Chambers do well with segmenting and focusing on women owned businesses and young entrepreneurs.  You could host an event for veteran owned businesses or black owned businesses.  The key is to get the right people into the right room, while creating an experience that builds relationships beyond the superficial business card exchange.  

Nobody likes to be sold to, but everyone appreciates being noticed.

Stronger Relationships Create Greater Purpose

I have a theory that has me believe that if you can create a high-quality early impression for new Chamber members, they will be more willing to hear what else you have to offer to support their business.  This in turn will lead to higher membership retention and overall growth and these business owners tell others how great your Chamber is and why they need to join.

Just today, I had a Chamber member who is also an ambassador tell me that she invited one of her business neighbors to the Chamber’s annual banquet.  The neighbor told her that they were not Chamber members so she replied by saying “Well, then you need to join.  It is the right thing to do.”  This Chamber ambassador then confided in me that she was so disappointed that she didn’t have any better reason to give this other business to join the Chamber other than it is the right thing to do.

Flex Your Influencer Muscle

Many of your members may not be completely convinced about why they are a member of your organization or how long they will continue to be a member.  Once you can give them a solid, compelling, great experience, they will never have to question what they get from your Chamber ever again.  They will also become an advocate for your organization if you create a believer out of these members early on.

We all understand the great power that comes with a group of like minded individuals who get behind a cause.  Before a person can fully support a cause and join a group, they need to have a strong enough why.  Chamber networking events are the visible, outward facing membership offering that most people can relate with.  Now we just need to use a powerful enough hook to help them catch the Chamber fever.

What creative networking events have you tried?  I would love to hear what you are doing and what works.  You can email me at brandon@chamberchatpodcast.com to tell me your stories.

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Lessons Learned to Start 2022

Estimated reading time: 10 minutes, 30 seconds.

As we are starting a new year, we are still in the midst of this worldwide COVID pandemic.  I thought it would be helpful to share some tips in the written form to help you shortcut the work at your Chamber by sharing some lessons learned over the past 3 years of producing the Chamber Chat Podcast.  

What Have We Learned?

Many Chambers are operating with fewer staff at the moment.  Many have shifted what their working environment looks like by allowing for more work from home opportunities.  Depending on where you are located, there may still be restrictions on the number of people who can gather at events.  Each of these challenges present unique obstacles but I believe they also provide opportunities for growth.  

Robert Kiyosaki, author of Rich Dad, Poor Dad, states that “Inside every problem lies an opportunity”.

Chambers have had to take a strong look at their value propositions and mission statements.  As Chambers have done this, they have found ways to prove and show their relevance more than ever.

I have now been working in the Chamber world for over 15 years in the Chamber publishing space and 3 years with Chamber Chat Podcast.  Over this time, I have learned a lot about what Chambers do, how they operate, the impact Chambers have in their communities, and I have also learned that many people in any given community don’t even know that their local Chamber exists or have any clue as to what a Chamber of Commerce does.  I am working on a new project that will address this, so stay tuned for more details to come on this front soon.

2019 Lesson Highlights

At the end of each year while producing Chamber Chat Podcast, I have recorded a summary episode that highlights some of the key lessons that I learned that year that relates to the Chamber industry.

In 2019, some of the key lessons were: 

  • A Chamber can and should be much more than a networking business community.
  • The importance of great community partnerships.
  • The need for talent & workforce development.
  • The importance of staying true to your strategic plan.
  • The future is bright for Chambers that stay relevant.

You can access this episode and it’s show notes and the other lessons learned at chamberchatpodcast.com/episode50.

2020 Lesson Highlights

In 2020, as the pandemic hit and Chambers were stressed in new and complicated ways. As a result, several new lessons rose up to the top.  In fact, I covered 20 lessons learned in 2020 for that year’s summary episode.  Some of those key lessons were:

  • Trim the fat by burning sacred cows.
  • Chambers need to be agile to make quick pivots.
  • Set aside reserves in your budget.
  • We learned how to go virtual and how to use new digital tools.
  • Many Chambers saw podcasting as a way to stay connected with their members and community.
  • Probably the number 1 lesson from 2020 was the need to be flexible!

Lessons from 2021

As the “new normal” sets in, additional lessons need to be applied, which should help to sustain Chambers moving forward.  Because of the timely relevance to these lessons, I will expand more than just a few highlighted bullet points.  You can also access my lessons from 2021 at chamberchatpodcast.com/episode153.

Finance & Membership Models

Many membership organizations have had to really evaluate their overall structure.  Everything from finances to membership models to strategic partnerships were on the table for discussion to keep their organizations in operation and to provide the needed service and value to their members.  Some organizations saw the value in merging with another similarly aligned organization, possibly a tourism or economic development organization.  Some Chambers even came together to create more of a county-wide or regional organization.  There is value and strength in coming together. However, going back to one of the lessons from 2019, a Chamber must stay true to their strategic plan.  

Some Chambers did not see the need to merge with another organization but they saw the need to create a triage for their business community whether or not a business was currently a dues paying member of their Chamber.  As recovery from the pandemic started to pick up steam, some Chambers saw value in creating a free membership offering.  I like the idea of how these Chambers are setting up these freemium models, but I would personally like to see the data from this model being implemented at other Chambers before applying it to my own.

In my opinion, Chambers are all about advancing their communities. This is accomplished through advocacy, networking, and connecting the right individuals for a stronger business environment.  Doing these things will help to strengthen all areas of their community.  

Online Communities

So, when more people are less involved in their communities, how does a Chamber go about doing this great work? 

Well, one answer might be through creating strong online communities as a starting point. Online communities might serve as an on ramp to get others involved which can then transition into more in-person relationships.  In today’s world, a Chamber would be doing a disservice to themselves if they are not utilizing the power and leverage of an online community. 

Keep in mind that with many generations living and working in your community, they each prefer different methods of communication. Some really like in person events. Some will never attend an event but they will engage and support the Chamber in big ways through their screens.

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Online communities can be set up on platforms such as Facebook.  My word of caution is that you create a strategic plan for your online community BEFORE you launch it.  This will help you in creating community guidelines and will guide you in the creation and frequency of content.  This strategic plan should also create a road map for the member experience.

Preparing for the Future

Futureproofing is the next lesson that I will address.  When COVID first reared its head, almost everyone caught off guard.  Consumers made panic purchases of obscene amounts of toilet paper, business owners who were solely brick and mortar didn’t know if or when they would be allowed to open their doors again.  Chambers adapted quickly to keep their business community apprised of government mandates and regulations, but at the same time were needing to cancel most of their non-dues revenue generators.  Chambers were not prepared for this major disruption.  

Moving forward, I would encourage Chambers to think and to prepare for worst case scenarios.  How will you continue to serve your members if you had to shut down again?  How will you bring in revenue if you are unable to gather and if businesses don’t know where their next dollar will come from?  This idea of futureproofing can be wrapped in with the previous point of creating a strong plan for an online community.  This can allow for you to pivot quickly and to deliver content and information to the people who need it the most.

Your Role as an Influencer

Casey Steinbacher’s e-book “From Relevant to Essential” laid out a great argument that shows why Chambers need to understand their role as influencers in their communities.  I would encourage everyone to read this book for the full effect, but in a nutshell, we live in a world that is very different than it was 20 or 30 years ago.  The newer generations engage in different ways and they tune into different voices.  One of the main points of her book is to urge Chambers to embrace their role as influencers.  

We don’t normally think of Chambers as influencers, but why are Chambers so great at conveening people and organizations for a greater cause…because they are influencers.  Why do businesses join their local Chamber and ask for input on staffing, marketing, accounting, etc…because they are influencers.  

Most Chambers turn to social media to flex their influence muscle.  I find that many people turn to social media to tune out and they are not usually in the mindset to engage with Chamber content as it comes across their feed.  Podcasts however, offer a much more intimate way to share information, and establish or reinforce your influence in the community.

Strategic Partnerships

This year as I did the Chamber of the Year Finalist interviews, each Chamber talked about their response to the COVID pandemic.  Almost every Chamber shared how they created a strategic partnership with either their local Small Business Association, local banks, or other similar organizations to help distribute financial resources and relief to the businesses in their communities.  

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These types of partnerships can open doors to new services and opportunities. These opportunities will help Chambers better serve their business community going forward.

Diversity, Equity & Inclusion

We have seen people and organizations of all types recognize the need for more focus and attention on diversity, equity and inclusion.  Unfortunately it took the murder of George Floyd for the many of the racial injustices to rise to a higher level of importance.  On the positive side, this extra focus on racial equity also allowed for a greater focus on other areas of diversity.  It opened our minds to new ideas on how to be more inclusive to people who have traditionally been left out of our organizations for a variety of reasons.  We also realized the need to provide more equitable opportunities for everyone in our communities.  I believe we still have a long way to go with diversity, equity and inclusion, but we are going in the right direction.

Horseshoes vs. Chess

Anyone who listens to the Chamber Chat Podcast on a regular basis will know how much I love Dave Adkisson’s book “Horseshoes vs. Chess”.  This book is what I describe as the best portrayal of what a Chamber of Commerce is and should be as well as what a Chamber Exec is and should be.  

We are often asked what Chambers of Commerce do.  Horseshoes vs. Chess helps to answer that question in a way that ordinary (non-Chamber) people can understand.  

In the book, Dave shares an analogy about Chamber work compared to the games of horseshoes and chess.  Some people look at Chamber work the same way they look at a game of horseshoes at a picnic.  You don’t have to know much about the game, you can just toss your horseshoes towards your stake and if you get close you get a point.  

Dave shares how Chamber work is really much more like a game of chess.  You have different pieces that can do different things and you need to understand the role of each piece.  One piece may be education.  Another piece might be workforce development, and another tourism, and another economic development, etc.  The idea is that you must know what each piece is capable of doing while also understanding that you can’t move all of the pieces at the same time.  I think this analogy is perfect and it should resonate with most Chamber professionals.

Make Pivots

The final lesson that I will share from 2021 is that I need to make some pivots.  I am coming up on the third anniversary of Chamber Chat Podcast. While I still plan to continue with the podcast, I do have some other new and exciting opportunities and projects that I am working on that I hope to reveal very soon.  Hopefully you and your Chamber have noticed areas where you can grow and improve as well.  In the end, it is about providing the best value and the highest level of service possible.  

I wish you all a very successful 2022.  I am sure it will be full of new lessons that will help us move closer to our potential.  Keep up the great work!

Please join our email list to receive new blog posts are they are released. You will stay in the loop with any announcements related to the podcast or the Chamber world in general.

Also, be sure you are subscribed to Chamber Chat Podcast in your favorite podcast app. Subscribers are the first to get episodes as new ones come out each week.